Privacy Policy

Last updated: 13 November 2026

XN Consultancy respects your privacy and is committed to protecting personal information processed through xnconsultancy.com.

This Privacy Policy explains what personal data we may collect, why we process it, how it may be used and the rights available to individuals under applicable data protection legislation, including the General Data Protection Regulation (GDPR).

1. Data Controller

2. Personal Data We May Collect

When you contact XN Consultancy through our website, email, telephone or other business communication channels, we may collect information including:

• Name and surname
• Company or organisation
• Business email address
• Telephone or WhatsApp number
• Country
• Operational location
• Requested service
• Required dates or operational period
• Information contained within your operational enquiry
• Technical information generated when you use our website, such as IP address, browser information, device information and website interaction data where applicable

3. Why We Process Personal Data

Personal information may be processed for the following purposes:

• Responding to enquiries and requests for information
• Assessing operational requirements
• Preparing proposals, quotations or potential contractual arrangements
• Communicating with clients and potential business partners
• Delivering contracted services
• Maintaining business and operational records
• Protecting the security and integrity of our website
• Meeting legal, regulatory, accounting or compliance obligations
• Measuring website performance and advertising effectiveness where permitted

4. Legal Basis for Processing

Depending on the circumstances, XN Consultancy may process personal data on one or more of the following legal bases:

• Pre-contractual or contractual necessity — where processing is required to respond to a request, prepare an engagement or perform a contract.
• Legitimate interests — where processing is reasonably necessary for business administration, communications, security, fraud prevention and the protection of our legitimate business interests.
• Legal obligation — where information must be processed or retained to comply with applicable law.
• Consent — where applicable, including certain cookies, advertising or optional processing activities.

5. Operational and Security Information

Enquiries relating to security, transportation, medical support or operational assignments may contain information that is commercially sensitive or operationally sensitive.

Users should provide only the information reasonably necessary for XN Consultancy to assess the initial requirement. Highly sensitive operational information should not be submitted through the public website unless specifically requested.

6. Sharing of Personal Data

XN Consultancy does not sell personal information.

Personal data may be shared only where reasonably necessary, including with:

• Professional advisers and service providers
• Hosting, IT and communications providers
• Operational partners or subcontractors where required for an authorised assignment
• Competent authorities where required by law
• Providers supporting website analytics, security or advertising, subject to applicable privacy requirements

Where operational partners require personal information, only information reasonably necessary for the relevant purpose should be provided.

7. International Data Transfers

XN Consultancy may work with clients, partners and service providers located outside Greece and, in some circumstances, outside the European Economic Area.

Where personal information is transferred internationally, appropriate safeguards will be considered and applied where required under applicable data protection law.

8. Data Retention

Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, maintaining business records, fulfilling contractual obligations and complying with legal, tax or regulatory requirements.

Retention periods may vary depending on the nature of the relationship, the type of information involved and applicable legal requirements.

9. Data Security

XN Consultancy applies reasonable organisational and technical measures intended to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.

However, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

10. Cookies, Google Services and Website Measurement

The website may use cookies or similar technologies for essential website functionality, security, analytics, advertising measurement and related purposes.

XN Consultancy may use Google services, including Google Ads and related measurement technologies. Depending on your location and applicable consent requirements, non-essential cookies or advertising technologies should only be activated in accordance with your consent choices.

Additional information about cookie use and consent choices may be provided through the website's cookie notice or consent-management interface.

11. Third-Party Websites

The XN Consultancy website may contain links to third-party websites, social media platforms or external services.

XN Consultancy is not responsible for the privacy practices or content of external websites. Visitors should review the applicable privacy notices of those services.

12. Your Data Protection Rights

Subject to applicable law, individuals may have rights including:

• The right to be informed about the processing of personal data
• The right of access
• The right to rectification of inaccurate information
• The right to erasure in applicable circumstances
• The right to restriction of processing
• The right to data portability where applicable
• The right to object to certain processing
• The right to withdraw consent where processing is based on consent
• Rights relating to certain forms of automated decision-making where applicable

13. Exercising Your Rights

To exercise a data protection right or request information concerning the processing of your personal data, contact:

XN Consultancy
Email: info@xnconsultancy.com

We may request reasonable information to verify identity before responding to a data protection request.

14. Supervisory Authority

Individuals also have the right to lodge a complaint with the competent data protection supervisory authority.

In Greece, the supervisory authority is the:

Hellenic Data Protection Authority
Website: https://www.dpa.gr/

15. Changes to this Privacy Policy

XN Consultancy may update this Privacy Policy when required to reflect changes in our services, website functionality, legal obligations or data-processing practices.

The date displayed at the top of this page indicates when the Policy was most recently updated.

16. Contact

For privacy-related questions:

XN Consultancy
Email: info@xnconsultancy.com
Telephone: +30 698 35 25 015